The major task
of security organisation in any industry aids to recognise all the personnel
before they are allowed entry into the premises. Therefore personnel or
administration department depending upon the management policy must issue valid
identity cards or any other valid documentation for his / her identification.
All personnel including permanent temporary employees, contracts or casual
labours and all other categories must be in their possession of a valid
identification document for seeking entry into the premises. In case of absence
of such system it may be possible that an unauthorized person can get into the
premises with wrong intensions. Basically there is strict need for introducing
an identification document for following categories of personnel:
1)
All employees weather permanent
or temporary
2) Contractors and casual
employees (all casual employees who are coming to the organization must have
proper identification system a register should contain the personnel
particulars of casual employees. At the time of seeking entry into the factory
or the office premises an identification token with proper serial number must
be issues to him.)
3) Badlis (in fact this system of
temporary replacement / bablis is not very much in use, because of its inherent
technical and administrative de merits. However in case it is taken into use
then proper security permit/token must be devised for issue.)
4) Visitors (there are quite a
number of people who pay visits to industry in business connection, personnel
meetings and for other miscellaneous tasks. security staff must be trained to
handle all visitors to the organization in a very polite courteous but firm
behaviour.
The main
details of identity card
An identity
document is a piece of documentation designed to prove the identity of the
person carrying it. Unlike other forms of documentation, which only have a
single purpose such as authorizing bank transfers or proving membership of a
library, an identity document simply asserts the bearer's identity. If an
identity document is in the form of a small standard-sized card, such as an ISO
7810 card, it is called an identity card. Personnel or administrative
department must maintain a proper identity card issue register .this must be
checked my department head every month or at least quarter. The register must
contain following details:
1) Serial no
2) Date of issue
3) Name in full
4) Date of birth
5) Residential address
6) Identity card serial
number
7) Department of employee
8) Signature of the
individual
9) Signature of the issuing
authority
The security
officer must check brief in details all the security staff as to what all
essential information to be checked at the main gate or else ware. The
important points are as under:
1) Clearly visible serial
number of identity card.
2) Company’s seal or stamp should
be half on the card and half on the photograph of the individual.
3) All the columns are properly
typed / written.
4) The signature of the individual
and issuing authority in ink. The signature should not be stamped.
5) In case of an unknown person
the personnel particular e. g. Colour of hair, colour of eyes and
identification mark should be carefully checked.
