Merits and Demerits of written communication

Communication through words may be in written or oral. Written communication entails transmission of messages in full reality. It is the way to transmit messages in writing for the proper implementation of organizational functions. It may be texture mainly in pictures, drafts, graphs, reports, policies, rules, orders, instructions, or agreements etc. 

Written communication guarantees that same message is being forwarded to everyone concerned, or all concerned should have same information. It provides a long-standing communication record for future. Written instructions are essential to the Important and complex actions. Written communication should be active, can be understandable, concise and comprehensive to be true. The main merits and demerits of written communication are as follows:-

Discuss the various types of communication in brief.

“If I am to speak ten minutes, I need a week for preparation; if fifteen minutes, three days; if half an hour, two days; if an hour, I am ready now”. - Woodrow Wilson (28th President of the United States from 1913 to 1921.) 

Communication is a process that involves exchanging information, ideas, thinking and feelings. In this process, informations are encode by the sender and transmitted it to the recipient through an appropriate channel. Recipient decodes the informations and responds to the sender on it.

Meaning, Concept and Elements of Process of Communication. Finally, Discuss the Process of Communication.

Concept and meaning of "Communication process" 

Communication is defined as a process. Process is a concept that nature is dynamic as well as ever changing. Implies that such phenomena and the relationship are seen as dynamic, flexible, sustainable, and appear as similar, and should be considered as a whole, a dynamic interaction with each other and both are affected by many variables. Thus, the process has at least four elements- Acts or actions, constant time changes, growth or overtime progress, and the goal or outcome. Therefore, the process implies that the time dimension as well as the dimensions of space, in which the action unfolds in a continuously variable progress towards some goal.

Describe the basic forms of organisational communication

Of course, any organization can not operate without communication. Communication can be in many forms, but all the same thing as the stuff is that all information is carried from one side to another. Successful transfer of information in order to communication, through which the recipient can understand well the information transferred. The recipient fails to understand the exact meaning of transforming information in any way, it can not be said that the communication be completed. For an organization, the communication is as important as blood in the human body. 

What is management Communication? Explain the importance of management Communication

Meaning of Management communication: 

"Management communication" is the interaction between Management groups. The roles of management are different in different a level, which affects the communication patterns. As the middle management is responsible to interpret the organization's policies, practices, works to the different level of employs personnel, who suppose to have themselves knowledge about it.

Effective communication is the most important instrument of strengthening people management in an organisation. Discuss briefly.

Importance of effective communication: 

In today's competitive environment it is a major problem against the management to establish and maintain a good communication in an organisation. In very competitive environment, complex method of production, very complex activities of the business and specialization in production & operations have increased the importance of communication in organisation. Without effective communication, managerial work is not possible to run smoothly. The importance of communication in an organization is as important as the blood in the human body. We can say that, the success of an organisation is now depending on this, that how successful the communication system is stabilized? The following things reflect the importance of communication in an organization.

“communication is a two way process” Explain.

Communication is to the business organisation what electrical Current is to a wiring system. Communication is the activating force. The wires in an electrical system are in and of themselves inert objects, their chief function being to carry the current, which in turns operates the electrical appliance at the receiving end of the system. In the same manner the act of communication activates the business organisation. What gets done and what not gets done or gets done incorrectly systems from the original communication efforts of those who are the communicators to those who are the receivers of the communication and who interpret correctly or incorrectly that which needs to be accomplished.

Suitable steps in order to overcome effective communication barrier.

Effective communication is the responsibility of all persons in the organisation, managers as well as non-managers, who work towards a common aim. Whether communication is effective can be evaluate by the intended results. The following guidelines can help overcome the barrier to communication: 

• Senders of message must clarify in their minds what they want to communicate. This means that one of the first steps in communicating is to clarifying the purpose of the massage and making a plan to achieve the intended end. 

Explain barriers to effective communication and enumerate main types of barrier.

Barriers and Breakdowns in communication: 

It is probably no surprise that managers frequently cite communication breakdowns as one of there most important problems. However, communication problems are often symptoms of more deeply rooted problems. For example, poor planning may be the cause of uncertainty about the direction of the firm. Similarly, poorly designed organisation structure may not clearly communicate organisational relationship. Vague performance standards may leave managers uncertain about what is accepted of them. Thus, the perceptive manager will look for the causes of communication problems, instead of look for the cause of communication problems. Barriers can exist in the sender, in the transmission of the massage, in the receiver, or in the feedback. Specific communication barriers are discussed below-